- Business types
- Why TalkTalk Business?
News & insight
- Mitel Platinum Partner - We did it again!!
- The Christmas No1 for Internet Traffic is...
- Get an hour back every day
- What is a Leased Line?
- One thing you never hear in the office
- Prepare for the workplace of 2025 today: 3 simple steps
- 5 things you should consider before moving to the cloud
- What will the future of collaboration look like?
- The Northern Agenda
- How will machines unleash your business’ potential?
- Are UK workforces ready for the ‘Fourth Industrial Revolution’?
- What we learnt at Accelerate Her 2017
- Saying goodbye to legacy systems - ensuring a migration is trouble-free
- 5 tips to for a better work-life balance
- How our network investment helps digital transformation
- Telco forecast: what to expect in 2019?
- 4 connectivity options to consider when building a resilient network
- Hosted Voice – It’s time to make the move
- 3 reasons why you should consider Business VoIP in the next 6 months
- 4 top tips for hiring the best staff
- Businesses in the Gigabit fast lane
- A beginner's guide to CPaaS
- Soapworks - A home to be proud of
- 5 TED talks you won't want to miss
- 5 reasons to consider an IPVPN solution
- World Cup 2018: Watch it, tweet it, stream it
- You’re busy right? But are you as productive as you think?
- Collaborating with Openreach to clear Britain’s Ethernet installation backlog
- 4 tips to thrive on Black Friday and Cyber Monday
- TalkTalk Business picks up “Best Business” award at ITSPA this year
- Partner Restructure
- Britain's businesses prepare for hyper- speed
- Employees want tech to improve productivity
- 1 in 3 British employees expect more workplace flexibility in the next decade
- Peace of mind matters. So why leave your resiliency to chance?
- Only 1 in 5 workers see AI as a threat
- Are businesses ready to cope with tech advances?
- Preliminary FY17 Results
- TalkTalk Business Awarded Mitel Platinum Partner Status
- UK workers say OMG to RFID chip tracking
- Spend on Small Business Saturday up 15% to £717 Million
- TalkTalk Business launches new suite of Cloud-ready connectivity products
- TalkTalk Business appoints Duncan Gooding as Chief Operating Officer
- TalkTalk launches FibreNation
"That 3 hour meeting was great. I wish it had gone on longer."
In fact it’s quite the opposite, research shows that 59% of meetings we attend are deemed unnecessary.
What gets in the way of work
It’s amazing how many unproductive meetings we attend that get in the way of our core day-to-day tasks. With this in mind here’s 4 things to remember when scheduling and leading meetings.
Source: Mitel - Office Productivity
1. Be selective with who you invite
Don’t invite your whole contact list, be selective and opt for the relevant decision makers and project influencers.
The more attendees the harder it is to keep the focus and achieve the desired outcomes.
Also make sure you provide the context and agenda for the meeting so those you have invited understand what they need to contribute and why it’s important for them to attend.
2. Opt for face-to-face or telepresence meetings
"John, has the contract been signed?...John?... John are you there?"
"Sorry, I was on mute," you say
What you actually mean is you were multi-tasking and working on the PowerPoint that is due by close of play and weren’t paying full attention.
Conference calls are often not the most productive. If a meeting is essential, where possible opt for face-to-face or schedule a videoconference.
3. Is your meeting really necessary?
Research shows ‘unnecessary meetings’ waste a significant amount of our time at work.
When scheduling your meeting ask these questions:
Have the key decision makers accepted? If not cancel and save everyone’s diary time.
Is the conversation bigger than an instant message or email? Often updates can be done a lot quicker via chat, email or calls directly to decision makers.
Don’t hold a meeting if the purpose is just to update people. This can be done via email.
4. Keep it short and stick to time
The best meetings are short and productive.
Engagement in meetings starts to drop off rapidly after 30 minutes. TED talks are only 18 minutes in length and this is one of the key reasons behind the format’s success.
It’s limited to 18 minutes as data shows 10 to 18 minutes is the amount of time most people can pay attention before they tune out.
With this in mind, and if your agenda is short, why not trial scheduling 24 minute meetings, give your attendees a six minute break to grab a coffee before they continue with their day of back-to-back meetings.
Can we help how your team collaborates?
If you’re looking to improve productivity in 2018 think about implementing tools like chat that can help your team achieve quicker decisions, eliminate the need for meetings and reduce email (by up to 40%).
Choose a VoIP or IP Voice solution
Our Hosted Voice (VoIP phone system) just got even better and our customers now get chat, presence and a mobile softphone included in their package at no extra cost. Find out more.